How to Simplify Your Office Space

How a Simple Office Can Help You Work Better

Productivity can be a task within itself. Trying to stay focused and on task is very difficult. If everyone could do it, we would never even know what distractions are! With this in mind, you want to ensure that you give yourself every reason to maintain your focus and stay productive throughout your day.
In this blog, we will give you tips and tricks to stay productive throughout your day and simplify your office workspace. By reading our blog, hopefully, you can get a better idea of how to manage your workspace and increase your workflow.

Organize Your Breaks

Now, of course, breaks are completely necessary and should be taken every day. Small, interval breaks are essential to give your brain the break it needs to thrive in an office environment. With that being said, you should monitor how long and how often you are taking breaks. It can be natural to lose focus and decide to browse the internet or walk around your building. Try to resist the urge to distract yourself with other things during your day. Because breaks are so important, you still need to take them regularly. A good option is to try and take your breaks for the same amount of time each day, typically around the same time. Setting up when you take breaks can train your mind to work diligently up until your break and then continue your day with ease.
At the same time, you can take breaks, but it is important that you take your breaks to continue to be constructive. You shouldn’t take a break and continue to do mind-intensive work. If you are going to take a break, change your mindset to focus on your motor skills. For instance, during your break, it can be a good idea to walk around your building, go on a quick run, or play a game with your co-workers. Being able to change up your mindset during the day is healthy and strengthen your brain.

Set Up a Routine

Routines are key to keeping up a certain stamina of workflow. By developing a good routine for yourself, you can keep up with the rhythm of your workflow. Building your routine can be easy, especially if you have certain things you do during your day, every day. For example, if you make yourself a cup of coffee at work, you may be better suited to making your coffee at home and making that a routine. Because of this, you could save time and money on coffee, while also giving yourself more time to devote to work and your breaks.

Clean Your Desk

Your desk space is vital to the level of your production and the quality of your work. If you have a messy, disheveled workspace, you could be limiting how much you can accomplish in a day. Psychologists have studied how vital a workspace is to the human mind and productivity. If your desk is in shambles, it is best to take the time to fully organize your space. Also, if you have too many items or unified paper on your desk, you can easily feel caged at your desk and feel the urge to get up and away from it. So, the best course of action is to organize all of the items on your desk and sort them by their importance to your job. By having a neat and clean desk, you will be amazed how much easier it will be to work throughout the day!

Meal Prep Your Lunch

Meal prepping can help you manage your time better, healthier ways. If you choose not to meal prep, you are most likely going to some fast food place to catch a quick bite. Though fast food can be delicious, it isn’t always the most nutritious option available. Fast food isn’t good for your health, but also your wallet as well. Meal prepping allows you to save money by eating the items you purchase at the grocery store. Instead of purchasing breakfast, lunch, and dinner at a restaurant, you could use your money in smarter ways.
Meal prepping can be particularly advantageous for workers because it means that you won’t have to disrupt your work productivity. Also, meal prepping can even be a therapeutic practice, as it can prepare you for your week before it happens.

Fractal Coworking: Offices for Rent in Ontario

At Fractal Coworking, we are dedicated to providing growing business with collaborative and well-designed workspaces. With our service, you have the option to choose individual work desks, private offices, and so much more. Better still, our office spaces for rent are designed to improve productivity and communication at your business. To learn more about our offers, contact us today!

Why Businesses Should Be Compassionate About Workers

Your Workers Deserve Comfort and Compassion

As a boss, your job is to ensure that your workers feel comfortable in their work environment. When workers feel cramped or uncomfortable, they are less likely to work efficiently. As a leader, you want to ensure that you provide a work environment that your current employees will like and prospective employees will be enticed by. With that being said, as a leader, you should make sure that your office space is a comfortable place to work.
In this blog, we will give you ways to increase the compassion in your workplace. We hope, by reading this blog, that you will have a better understanding of what elements make a worker comfortable in an office. And, we also hope that you will use some of our suggestions and apply them to your current workplace.

Offer Support

You should always let your workers feel supported. If they have a place or a person to turn to when they need support, they will feel as though they are in a comfortable environment. For instance, if something were to happen at work, such as an argument between workers or even a harassment issue, your workers will want to know they are supported if they step forward.
Though you don’t have to advertise that you are the in-house counselor to your employees, it is important that they know at least one person who can receive complaints and offer support during a difficult time. Sometimes, even a little guidance to a worker can be enough to let them know their job cares about their well-being.

Encourage Socialization

Of course, some offices have strict numbers and goals to hit, however, showing that your business is more than just making money can be helpful for employees. Encouraging socialization among your workers can be a benefit not just to them, but to you as well. When workers are able to build good relationships with other staff, they can create a better sense of community in your office. This can be beneficial to you, as a boss, because it creates a more welcoming and friendly environment for your business.
You can encourage socialization in different ways, such as organizing holiday parties and other events. But, one of the best ways to encourage socialization is to allow co-workers to mingle and conversate during the workday. Allowing workers to take mini breaks to conversate with their “work buddies” is a great way to improve the environment in your office space.

Provide Amenities

Workers love amenities! After all, who wants to work in a dusty, old building with four white walls and a copy machine? Nobody! People want to be “wowed” by where they work and be proud to walk in every day. The best way to motivate your workers and give them a sense of pride is by offering amenities to where they work. These amenities can take many forms; such as a coffee break room, decorative hallways, and even well-furnished lounges.

Cultivate a Collaborative Environment

Business thrives when workers are collaborative. As a leader, you should always encourage collaboration among works and even encourage team building. When workers collaborate, they are much more likely to build off of each other’s ideas. Better still, when workers “carry the weight,” large projects are far less daunting and easily completed.

Fractal Coworking

Contact Fractal Coworking today if you are interested in business offices for rent. Our specialized office spaces are designed to encourage a friendly, collaborative environment for all of your workers. With our office spaces, your workers can not only able to relax, but be proud of where they work.

How Art in Offices Boost Productivity

Creativity Makes For Productivity

Finding: Art in offices can boost worker productivity.

If you have ever been to an art gallery, you know how easy it is to get lost in a piece of artwork. Whether you like or dislike the piece, you can still find yourself staring at it for several minutes. Art has a way of capturing the human imagination and redefining how we perceive the world. In a study conducted at the University of Exeter, it was found that art can encourage workers to complete tasks faster and with higher quality.

Art Encourages Productivity

To some, it may seem as if art poses too much of a distraction; that abstract objects don’t belong in a place of business. However, Dr. Craig Knight, head of the research group Identity Realisation (IDR), believes otherwise.

“There is a real tendency to opt for sanitized, lean workspaces, designed to encourage staff to just get on with their work and avoid distraction,” he explains.

According to Knight’s research, happy workers make for better workers. This means that small adjustments to the surroundings of workers can inspire them to work faster and with precision. For his experiment, Dr. Knight used the Deutsche Bank as evidence to further explain his theory.

In the German investment bank, there are over 60,000 pieces of art throughout the building. Employees can then download an interactive app that will educate them on the piece and the history behind the artwork. Even more extraordinary, the bank even hosts talks by the artists themselves, which allows to share and discuss the intricacies of their artwork.

What Can Art Do?

In the hours of research done by Knight and his team, it was found that people who worked in “Enriched” offices, worked 15 percent quicker than those of other offices. But how did the team come to this conclusion? Well, Knight separated the different types of offices a business could have in to four separate groups.

The first group, called the “Lean” group, were the businesses that consolidated their office space to only include things necessary to do their tasks.

The “Enriched” group were the businesses that featured art and plants pre-set in their office.

The “Empowered” group were the businesses that had the same art and plants as the enriched group, but the participants could choose where to put them.

And, lastly, the “Disempowered” group were businesses that participants could arrange the art and plants as they pleased, but the experimenter undid the personal changes at the end of the day.

Using these groups helped decipher what types of offices provided the most worker enjoyment and which offices were able to produce more work. Another factor that was measured were the numbers of health complaints received from employees. Of all the teams, the enrichment group had the least number of health complaints and a great increase in productivity.

In the 12 years that Knight has studied art in work environments, he has never seen a lean group be able to produce more, or better, work than other groups. Both, disempowered and lean groups were unable to produce as much as the empowered or enriched teams.

Fractal Coworking, Business Offices for Rent

At Fractal, we value how design can encourage employees. Making small adjustments to your work environment can result in huge benefits, not just for your employees but for your business as well. If you are interested in your own office space, contact Fractal Coworking today.

Do Collaborative Workspaces Work For Businesses?

Psychology Explains: Do Collaborative Workspaces Work?

The study of psychology tries to understand why humans behave the way that they do. As we have evolved, so have our work habits; instead of swinging from vines, we now work at desks. Psychology tries to understand this evolutionary change and how humans have adapted to it. For instance, how do humans respond to work environments, what makes them feel comfortable, and what factors encourage workflow?
In this blog, we will be discussing how a collaborative workspace can psychologically encourage your employees to work better and faster.

Established Sense of Community

Even before your workers get started on their jobs, they need to know that they are being ushered into a welcoming work environment. More importantly, your business should establish that new workers can go to other workers to ask questions about their job. When you foster a more inclusive environment, you are much more likely to give your business a comfortable feeling. Workers who are ignored or punished when they ask questions, are less likely to feel like their work environment supports them. Businesses should learn to support their workers, especially when they are learning how to do their job. Expecting that someone is hired and doesn’t require a learning curve isn’t realistic.
Aside from establishing an inviting community, you should also make sure that you show off the sense of community that your offices can bring. One of the major benefits of a collaborative work environment is that socialization among co-workers is increased. By having an open area to work, employees feel more inclined to converse with each other, not just for business-related topics. Of course, this can be a double-edged sword, as socialization in business can also diminish productivity. However, with a better sense of community, workers can feel more comfortable to work, which can have an effect on the overall quality of their work.

Increase Communication and Idea Creation

In collaborative environments, ideas are able to be shared. Communication in these types of work environments is also magnified, as workers don’t have to travel or dial a number to contact their co-workers. In an open space, workers can communicate effectively and create new ideas. Better still, these ideas can be built off of each other, which can catapult ideas from small thoughts to real-life innovations.
Though collaboration can be an exciting prospect for businesses, psychology also warns about natural human behavior. For instance, the psychological phenomenon, Groupthink, is always a concern for businesses. This means that a group of people wish to agree on the same things in order to maintain a sense of unity and conformity. As a result of this, ideas and thoughts can be skewed to benefit the group and can alter decision-making processes.
Groupthink can be a dangerous concept for businesses, especially ones that expect to thrive and innovate. However, there are ways to make sure that groupthink does not happen to your office. In corporate businesses, collaborative workspaces can keep people engaged to think of new ideas. Though groupthink can occur, with a community of workers bouncing ideas off each other, it is less likely to happen.
Also, collaborative workspaces can combat groupthink using diversity. As a business, hiring many diverse people is important. When you only hire one type of person for your business, this is when groupthink can be risky. For instance, if you hire the same demographic of workers, they are likely to think similarly. Because of this, collaborative workspaces won’t work to innovate or encourage alternative thought. Instead, your business is likely to only think one way, and very strongly.

Workers Have More Control Of Their Jobs

With collaborative environments, workers generally feel as if they have more control over their jobs. In many collaborative workspaces, they are typically open 24/7, which means workers can utilize their own space when they have a deadline or when they want to show their own progress. And, open work environments also encourage workers to take breaks. In many businesses, work can be difficult and mentally taxing, by offering an open space that encourages breaks, you are subconsciously letting your workers know you care for their well being. This can help employees feel well-supported at their job and have a better handle on their workload.

Thriving Rates and On-Going Studies

According to Harvard Business Review, researchers have studied the effects of collaborative workspaces and gathered that these spaces encourage productivity. Though co-working environments encourage breaks and socialization, they also improve a workers quality of work-life. According to a survey in which workers rated how much they were thriving at their job, collaborative workers rated their environments a six-out-of-seven. There is currently on-going research happening to try to pinpoint exactly what about co-corking environments improve employee enthusiasm.

Fractal: Business Offices for Rent

At Fractal, we offer both collaborative workspaces for rent, as well as individual desks and offices. If your business could benefit from a workspace that encourages creative thought and collaborative processes, Fractal Coworking has something to offer you. Contact us today to learn more about our office plans.

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